Film Festival Alliance

FilmEx Schedule

January 10-14, 2022 Film Festival Alliance will host virtual sessions, workshops, and discussions on current and evergreen industry topics.

From full-time staff to seasonal workers, board members to advisory councils, we encourage you to bring your whole team to participate. Sessions will be offered at a range of levels, accommodating all skillsets and giving everyone from your Executive Director to your Executive Assistant an opportunity to meet their peers and discuss the biggest challenges facing them for the new year.

Monday, January 10th: 

10:45AM – 11:30 AM Central: Morning Coffee Roundtable
Join us for 1-on-1 networking, lightning round questions, and an opportunity to introduce yourself to your peers! This session will not be recorded.

 

11:30 AM –  11:55 AM Central: Welcome Keynote
Kick off FilmEx 2022 with our welcome keynote from Executive Director Lela Meadow-Conner and Associate Director Barbara Twist.

 

SESSION BLOCK 1: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

12:00 PM – 12:55 PM Central: How To Make Virtual Cinema Outstanding
(Programming)
As organizations continue to have an online presence, how do you make sure your virtual programming is intentional, differs from your in-person programming, and how do you optimize eyeballs in a hybrid world?

12:00 PM – 12:55 PM Central: Volunteer Safety & Preparedness
(Operations)

How do we ensure that our volunteers are equipped with all of the information and training necessary and what are best practices for keeping this essential workforce safe?

 

SESSION BLOCK 2: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

1:00 PM – 1:55 PM Central: Dream Team: Aligning Your Marketing & Programming Departments
(Marketing, Programming)
Aligning the left hand and the right hand can be harder than it seems, but making sure your marketing & programming departments communicate is essential.

1:00 PM – 1:55 PM Central: The Forever Gift: How to Court Sustainable Support for Your Cause
(Development)

 

SESSION BLOCK 3: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

2:00 PM – 2:55 PM Central: The State of Sponsorships: A Case Study with SeriesFest
(Development)
A case study by SeriesFest around how they’ve managed their sponsorships over their past two virtual fests and how they’re adapting those relationships as they look towards an in-person festival in 2022.

2:00 PM – 2:55 PM Central: Opportunities from Science on Screen
(Programming)
This year will mark the 12th year of the national Science on Screen® grant initiative, a partnership between the Coolidge Corner Theatre and the Alfred P. Sloan Foundation that seeks to expand film and scientific literacy. Science on Screen offers a fun, accessible, and thought-provoking window into the field, demystifying challenging topics and putting a human face behind them. Last year, 38 grants of up to $8,500 each were awarded to art house cinemas nationwide to create Science on Screen programs in their own communities. Join us for a discussion of program ideas and past success stories, and to learn more about the grant application process.

 

SESSION BLOCK 4: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

3:00PM – 3:55PM Central: Accessibility From an Attendee POV
(Operations)
With many festivals returning to in-person, and the future of the virtual cinema unknown, what happens to the accessibility gains from the last two years? This session will cover the challenges (and the positives, too) of the festival experience as both an audience member and an industry guest from the perspective of folks with disabilities.

3:00PM – 3:55PM Central: University Partnerships: A Case Study
(Marketing, Programming)
Join the Ann Arbor Film Festival and Freep Film Festival in conversation about building partnerships with universities and other education institutions to nurture emerging film artists and future leaders in the film festival community. The two festivals will dig deep into their specific partnerships with the same institution, Wayne State University, and share how they collaborate together while also creating unique festival experiences.

 

SESSION BLOCK 5: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

4:00 PM – 4:55 PM: Off-The-Record Sessions  (Will not be recorded)
-Off-The-Record Marketing Conversation
-Off-The-Record Operations Conversation

 

Tuesday, January 11th

Open to All Conference Attendees:

10:45AM – 11:30 AM Central: Morning Coffee Roundtable

Join us for 1-on-1 networking, lightning round questions, and an opportunity to introduce yourself to your peers! This session will not be recorded.

 

3:00 PM – 4:30 PM Central: The Future of Small Art Houses
Join us for a conversation envisioning the Small Movie Theater of the Future. If you could create the perfect small theater space, what would it look like in a post-COVID world? We will form breakout rooms to brainstorm and discuss topics that will be provided to each room. Ideas will be collected so that everyone can have a document of what was discussed in all of the breakout rooms after the meeting.

 

EXECUTIVE LEADERS OFF THE GRID
Advance Sign-Up Required, Open to Executive Leadership & Board Leadership:

11:00 AM-12:00PM: A Perfect Partnership: What Should Shared Leadership Look Like?
In our introductory session, we’ll match you with the Board President/Executive Committee Member and Executive Directors from other organizations to talk about what an ideal shared leadership relationship looks like, how you support each other in your roles while maintaining autonomy, and how to cultivate mutual trust.

12:00PM-1:30PM: Safety, Sustainability, and Solutions: Improving Festivals for the Future
As film festivals start to make their way back to IRL & hybrid models, now is the time to listen and evaluate organizational sustainability. What is the current state of the volunteer and staff experience behind the scenes? Social impact films are a staple at major festivals, but what happens when we reflect inward to evaluate access, equity, pay, safety, and inclusion for festival workers? This conversation peels back the curtain on how festivals are produced and asks how we should be moving forward?

2:00PM – 3:00PM: Building A Dream Board: A Design Exercise
Let’s design our dream board of directors! What skills should organizations be looking for, how many doers, donors, and door openers do you need, what diversity of backgrounds should we include, and what should term limits look like? We’ll spend time working in groups and come back together for a group share.

 

Wednesday, January 12th

10:45AM – 11:30 AM Central: Morning Coffee Roundtable
Join us for 1-on-1 networking, lightning round questions, and an opportunity to introduce yourself to your peers! This session will not be recorded.

 

11:30 AM –  11:55 AM Central: Keynote Speaker To Be Announced

 

SESSION BLOCK 6: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

12:00 PM – 12:55 PM Central: Session TBA

 

SESSION BLOCK 7: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

1:00 PM – 1:55 PM Central: Digital Marketing Best Practices for Running Virtual and Hybrid Festivals presented by Fever Content
(Marketing)
Top 10 lessons learned from running the digital marketing campaigns for the 2020/2021 DOC NYC and 2021 Miami Film Festivals.

1:00 PM – 1:55 PM Central: Fiscal Sponsorships and Building Relationships with Regional Film Organizations
(Development, Programming)
Join the Southern Documentary Fund and Cucalorus Film Festival in a conversation about the importance of building a relationship with your regional film organization. From fiscal sponsorship to filmmaker development, these two organizations will share how they resource together to have a bigger impact.

 

SESSION BLOCK 8: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

2:00 PM – 2:55 PM Central: Beyond The Festival: Year-Round Programming That Works (Programming)
From partnerships to special programs, what do some tested and successful year-round programs look like for festivals and cinemas?

2:00 PM – 2:55 PM Central: Tried and Tested COVID-19 Protocols
(Operations)
As the pandemic wanes on, how are festivals and cinemas handling COVID-19 & vaccination processes? We’ll hear from various organizations who’ve implemented different procedures internally & externally.

 

SESSION BLOCK 9: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

3:00PM – 3:55PM Central: Best Practices by Seasonal Workers for Organizations
(Operations)
Hear from very seasoned seasonal workers about what they’ve learned on the job – and what organizations should be thinking about when hiring contractors.

 

SESSION BLOCK 10: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

4:00 PM – 4:55 PM Central: Off-The-Record Sessions (Will not be recorded)
– Off-The-Record Programming Conversation
– Off-The-Record Development Conversation

 

Thursday, January 13th: 

11:00 AM – 11:45 AM Central: Film Festival Alliance Annual Members Meeting
The FFA Board of Directors & Staff will present a state of the organization, plans for the year ahead and welcome our new board members. Members and non-members are invited to join.

 

1:00 – 2:00 PM Central: What could FFA Accreditation Look Like?
Join us for a preliminary conversation, led by FFA Board Members, as we discuss what the process and potential requirements could be if the Alliance was to offer an accreditation or verification badge to its member festivals. We’ll break into small groups and report back, as the first step of our exploration of this topic.

 

Friday, January 14th: 

10:00 AM – 11:00 AM Central: Morning Coffee Roundtable
Join us for 1-on-1 networking, lightning round questions, and an opportunity to introduce yourself to your peers! This session will not be recorded.

 

SESSION BLOCK 11: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

11:00AM – 11:55AM Central: Evolving Education
(Programming)
How have organizations continued to adapt educational programming during the pandemic and what programs are working in what format?

11:00AM – 11:55AM Central:  Building Timelines and Announcement Strategies
(Marketing)
Best practices for building an inclusive and comprehensive internal and external communication strategy for press releases, deadlines, and announcements.

 

SESSION BLOCK 12: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

12:00PM – 12:55PM Central: Cultivating The Audiences You Are Missing
(Marketing, Programming)
As traditional art house and cinema audiences age, how do you identify opportunities to program for different demographics in your community?

12:00PM – 12:55PM Central: Show And Tell: Software and Processes
(Operations, Marketing)

 

SESSION BLOCK 13: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

1:00PM – 1:55PM Central: Effective Fundraisers: Thinking Beyond Film
(Development)

Some of the most successful fundraisers happen beyond the screen. Hear from organizations who’ve produced income-generating events that don’t involve the movies.

1:00PM – 1:55PM Central: Turning Away from Trauma
(Programming)

This has been sort of an odd year or two. Programmers seem to finally realize that we don’t all wanna watch sad films, and that every film about a particular group of people, whether they be organized by race, sexuality, or disability status, doesn’t have to dwell on the hardships of life. But sometimes we want to expose our average viewer to an experience outside of their own comfort zone.

 

SESSION BLOCK 14: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

2:00PM – 2:55PM Central: Brand Balance: Separating the Work You From the Personal You
(Plenary)

In non-profit and passion-driven work, it’s all too easy to blur the lines between our private and business personas. What are strategies for maintaining a healthy work/life balance?

 

SESSION BLOCK 15: (Sessions may run concurrently. All sessions will be recorded unless otherwise noted.)

3:00PM – 3:55PM Central: Improving Emotional Intelligence and Conflict Resolution through the Arts by Jenn Maynord

 

Don’t forget to register! Head here to sign up.