Associate Director
Reports to: Executive Director
Supervises: Operations Coordinator; Marketing & Communications Manager
We are seeking a highly organized, collaborative, and mission-driven leader to oversee strategy, operational systems, program logistics, and organizational communications across all initiatives. This role is responsible for ensuring the smooth execution of programs year-round, supporting cross-departmental coordination, and maintaining clear, effective communication internally and externally.
The ideal candidate is an exceptional project manager and relationship builder who thrives in a fast-paced, creative environment and can balance strategic oversight with hands-on execution. Experience in arts administration, film exhibition, nonprofit operations, festivals, or event production is strongly preferred.
Key Responsibilities
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Serve as a member of organizational leadership contributing to strategic planning, institutional decision-making, and long-term goal-setting
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Supervise and support the Operations Coordinator and Marketing & Communications Manager through clear guidance, collaboration, and professional development
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Collect and analyze key data to generate insights and recommendations to support strategy, audience growth, and program effectiveness
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Support organizational communications and audience engagement initiatives in collaboration with marketing and leadership teams
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Oversee operational delivery for all organizational programs and initiatives
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Maintain databases related to patrons, ticket sales, contacts, and organizational records
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Develop, implement, and refine systems and workflows to ensure efficient and effective operations across departments
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Cultivate and maintain strong relationships with screening partners, venues, filmmakers, and community organizations
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Oversee management of the Kid Flicks Tour from creation through outreach, promotion, booking, print traffic, and partner relations
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Coordinate the creation of promotional and operational materials for programs/events
Festival Responsibilities
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Coordinate media creation, print traffic, and tech checks for festival screenings anns, screening materials, and screeners for use by staff and freelancers
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Serve as primary filmmaker liaison from film selection through screening, promotion, and future programming, including execution of licensing contracts events
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Coordinate master records of film information, filmmaker details, written descriptions
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Oversee filmmaker hospitality, including travel booking, scheduling, on-site hosting, and special events
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Assist with audience experience and front-of-house coordination during festivals and events
Qualifications
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5-7+ years of experience in operations, arts administration, communications, event production, nonprofit management, or related fields
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Strong strategic thinking and creative problem-solving skills with ability to perform well under pressure and meet deadlines in a fast-paced environment
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Strong project management and organizational skills with exceptional attention to detail
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Excellent written and verbal communication skills
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Ability to manage others while working collaboratively as part of a small, tight-knit team
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Proficiency with CMS platforms (e.g., WordPress), Adobe Creative Suite, and analytics tools
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Familiarity with film festivals, arts organizations, or cultural nonprofits preferred
This is an in-person position in NYC with opportunities for remote work weekly and includes weekends during special events and the annual Festival in March.
Compensation includes salary in the range of $70,000–$75,000, commensurate with experience, plus a benefits package. Interested applicants should send a resume and cover letter to jobs@nyicff.org.
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Rebecca Linde
Communications Director
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