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Operations & Production Coordinator - Film at Lincoln Center/NYFF

  • 1.  Operations & Production Coordinator - Film at Lincoln Center/NYFF

    Posted 02-16-2024 10:48

    Film at Lincoln Center Seeks a full time coordinator in our Operations & Production Department


    The Coordinator, Operations & Production provides critical administrative and operational support to the team that oversees FLC's partner festivals, the annual Chaplin Gala, and the New York Film Festival. Working under the direction of the Senior Manager, they coordinate the organization's festival database, facilitate elements of the production workflow, and provide on-the-ground production support at our events as needed.



    Operations & Production Departmental Support 

    • Support Ops Leadership in facilitating workgroups and production meetings, distributing agendas and minutes; 
    • Maintains and circulates key documents for Operations & Production department projects, including timelines, runs of show, process documents, and more;
    • Manages Operations & Production virtual workspaces (Google Drive, etc) to ensure key docs are filed and indexed appropriately;
    • Financial tracking for the department and projects originating from the department, including monthly reconciliations of outstanding invoices, amex statements, etc.
    • Coordinate Wrap & After-Action reporting for Key Events.

    Database Coordination

    • Manage the organization's festival, industry, and other partners' database and other data management tools, including data entry and regular system maintenance;
    • Provide support to other FLC Departments that interact with this database in the form of training and insights;
    • Create daily schedules, credentials, and scripts, using the festival database.

    Ground Level Production Support

    • Support of major FLC Events, including the New York Film Festival, Chaplin Gala, and the organization's other annual events, working in venue to facilitate top-level events;
    • May, from time to time, oversee teams of volunteers or seasonal production assistants in support of FLC Major events;
    • Year-round inventory and tracking of production goods.


    • 2+ years of film festival or event production experience at the assistant or coordinator level;
    • 2+ years of administrative experience;
    • Proficiency in Google Suite and Microsoft Office Products;
    • Comfortable working within databases and data management systems; 
    • Comfortable working onsite at FLC's offices and venues.


    This position has a salary range of $55,000-$60,000/year and is represented by the union UAW 2110. 


    Please submit your resume and a short cover letter by March 8, 2024. The cover letter should be 300-400 words (please stick to this limit) and demonstrate why you would be a good fit for Film at Lincoln Center, describe your interest in the role, and highlight any other relevant experience beyond what is listed on your resume. Initial conversations with the HR team will take place as applications come in until March 15. Candidates selected for the next round will meet with members of the Operation and Production team between March 18 and March 29. Interviews may be conducted in person as this position is hybrid. Finalists may be asked to participate in an exercise demonstrating organization and planning skills. We plan for the hired candidate to begin in early April 2024. 


    For over 50 years, Film at Lincoln Center has been dedicated to supporting the art and elevating the craft of cinema, and enriching film culture. Film at Lincoln Center fulfills its mission through the programming of festivals, series, retrospectives, and new releases; the presentation of podcasts, talks, and special events; and the creation and implementation of artist initiatives. Since its founding in 1969, this nonprofit organization has brought the celebration of American and international film to the world-renowned Lincoln Center arts complex, making the discussion and appreciation of cinema accessible to a broad audience and ensuring that it remains an essential art form for years to come. 

    Film at Lincoln Center is committed to a workforce that is representative of the varied audiences we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. Film at Lincoln Center prohibits harassment of applicants or employees based on any of these protected categories.

    Please apply online HERE. Only applications submitted via the online form will be considered.

    Matthew BolishFilm at Lincoln Center